Landlord Resources

How to Become an HCV Program Landlord 

HCV New Landlord Information Packet
An introduction to working with the HACP’s Housing Choice Voucher Program. Access the packet HERE.

Becoming A Housing Choice Voucher Program Landlord
Interested in becoming a HCV Program landlord? The video to the right will help get you started.

HCV Landlord Quarterly News

From this issue (Fall 2018)

What’s new for landlords at HACP? Quarterly informational workshops

The Housing Authority of the City of Pittsburgh (HACP) would like to thank all of our landlords for your patience in matters concerning communications. Your response to the Landlord Outreach Survey has provided us with a much clearer picture of where we need to go in the future as a Housing Authority to continue to serve you to the best of our ability. Your collective responses show that better clarity on inspections is your number one request.

In response to your concerns, we have planned a series of workshops, the first of which was held on September 25, 2018. The topic was inspections. A wide variety of information was covered during the presentation; specifically: the different types of inspections, the inspection process, and what is required for a unit to pass a Housing Quality Standard (HQS) inspection.

Download the HCV Landlord Newsletter

HCV Program Information

Marketing Your Property to HCV Program Participants 

HCV Program landlords can market their available rental properties directly to voucher holders by registering the properties in our free rental listing service.  Simply register for our online listing service HERE or call our office on 412-456-5090 and request your property be advertised. It’s that simple!

To ensure your property is marketed to the largest audience, please consider advertising with other rental listing services, as well.  Additional listing services include: is a free service to list affordable homes and apartments throughout Pennsylvania. Calling their toll free number, 1-877-428-8844, will connect you with dedicated staff who will help you list and update your property information. Or, you can create an online account to list all of your vacant properties yourself.

The site requires landlords to create an online account and offers both free and paid memberships.

Leasing Your Property to A Voucher Holder

Renting your unit through the HCV Program is similar to renting in the private market with a few extra steps:


Advertise your rental unit as you normally would (don’t forget about our free listing service). You then select a tenant who is qualified, eligible and acceptable to you. You may conduct any screening and background checks that you normally complete, such as those relating to credit and/or criminal backgrounds.

STEP 2:  

You and your potential HCV tenant complete and submit a Request for Tenancy Approval (RFTA) packet.  The HCV tenant will provide the necessary forms, which must be completed by both you and the tenant.  Proof of paid real estate/school taxes and water/sewage accounts must be provided at the time the RFTA is submitted. For information on how to complete the RFTA packet, please refer to our RFTA Instruction Sheet.

Step 3:  

The HACP will inspect the property.  Once the submitted RFTA has been approved, a representative will contact you to schedule an inspection. Initial inspections usually take place within 15 days of  RFTA approval. If repairs are needed, time is given to complete them.

Step 4:  

Lease and Housing Assistance Payment contracts are executed. The HACP will produce and arrange for you to sign, all documents (in person or by mail) once the property is approved. Generally, the initial lease term will be for one year (12 months). After the initial contract term expires, the lease renews on a month-to-month basis.

Step 5:  

Payment will be made by the HACP, directly to you, within the first 10 days of each month. Payments begin as soon as all documents are signed, and are issued on the 1st or 16th of each month.

Requesting A Rent Increase

Landlords may request a rent increase once per year. Rent increase requests must be received by the HACP not later than 120 days prior to the tenant’s anniversary date. The rent increase request must be signed by the tenant.

Any rent increase requests received later than the submission deadline, or that are missing the tenant’s signature, will be denied.

To help make sure your requests are submitted on time, please refer to the Rent Increase Request Submission Deadlines below. The Rent Increase Request form can be downloaded HERE.

Anniversary MonthSubmission Deadline
JanuarySeptember 1, 2019
FebruaryOctober 1, 2019
MarchNovember 1, 2019
AprilDecember 1, 2019
MayJanuary 1, 2020
JuneFebruary 1, 2020
JulyMarch 1, 2020
AugustApril 1, 2020
SeptemberMay 1, 2020
OctoberJune 1, 2020
NovemberJuly 1, 2020
DecemberAugust 1, 2020

HACP Preferred Owners Program

The Preferred Owners Program is a newly implemented program designed to:

  • Promote and improve the quality of Section 8 properties.
  • Increase the number of properties in quality neighborhoods.
  • Provide YOU (Preferred Owners) with various membership benefits.

What does it do for you?

Inspection Incentives:

  • Priority inspection scheduling
  • Biennial inspections
  • Extended expiration date of initial inspections (From 15 to 60 days)
  • Vacancy Payments
    • When a voucher holder moves out of a unit, if you as the landlord release the unit to another voucher holder, you may apply for a vacancy payment equal to no more than two months’ of the previous tenant’s HAP payment.
  • Priority Property Listings
    • Preferred Owners properties will be placed at the top of HACP’s property listing webpage.

 How do you apply?

  • Complete the application form with your name, contact information and unit addresses.
  • Pass annual inspection on the first inspection for the past three consecutive years.
  • Complete a minimum of one training per year in order to maintain membership.

Public Notices

Notice of availability for public review & comment: Draft 2020 MTW Annual Plan

August 14, 2019

The Housing Authority of the City of Pittsburgh (HACP) is a participant in the federal Moving to Work Demonstration Program (MTW). The 2020 MTW Annual Plan takes the place of the Capital Fund Annual Statement, Five Year Plan and the …

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Notice of Availability for Public Review & Comment: 2019 Admissions and Continued Occupancy Policy & Administrative Plan 

July 31, 2019

The Housing Authority of the City of Pittsburgh (HACP) is revising the Admissions and Continued Occupancy Policy (ACOP), AND The Housing Choice Voucher Program Administrative Plan. The proposed revisions for both the ACOP and Housing Choice Voucher Program Administrative Plan …

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Public Notice: Opening of Waiting Lists for Kelly Hamilton Homes (2 & 3 bedrooms)

May 20, 2019

The Housing Authority of the City of Pittsburgh (HACP) will be accepting pre-applications for the Kelly Hamilton Homes (phase four Addison Terrace) two (2) & three (3) bedroom waiting lists only. The pre-applications will be accepted online ONLY at …

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