Landlord Resources

How to Become an HCV Program Landlord 

HCV New Landlord Information Packet
An introduction to working with the HACP’s Housing Choice Voucher Program. Access the packet HERE.

Becoming A Housing Choice Voucher Program Landlord
Interested in becoming a HCV Program landlord? The video to the right will help get you started.

HCV Program Information

Marketing Your Property to HCV Program Participants 

HCV Program landlords can market their available rental properties directly to voucher holders by registering the properties in our free rental listing service.  Simply register for our online listing service HERE or call our office on 412-456-5090 and request your property be advertised. It’s that simple!

To ensure your property is marketed to the largest audience, please consider advertising with other rental listing services, as well.  Additional listing services include: is a free service to list affordable homes and apartments throughout Pennsylvania. Calling their toll free number, 1-877-428-8844, will connect you with dedicated staff who will help you list and update your property information. Or, you can create an online account to list all of your vacant properties yourself.

The site requires landlords to create an online account and offers both free and paid memberships.

Leasing Your Property to A Voucher Holder

Renting your unit through the HCV Program is similar to renting in the private market with a few extra steps:


Advertise your rental unit as you normally would (don’t forget about our free listing service). You then select a tenant who is qualified, eligible and acceptable to you. You may conduct any screening and background checks that you normally complete, such as those relating to credit and/or criminal backgrounds.

STEP 2:  

You and your potential HCV tenant complete and submit a Request for Tenancy Approval (RFTA) packet.  The HCV tenant will provide the necessary forms, which must be completed by both you and the tenant.  Proof of paid real estate/school taxes and water/sewage accounts must be provided at the time the RFTA is submitted. For information on how to complete the RFTA packet, please refer to our RFTA Instruction Sheet.

Step 3:  

The HACP will inspect the property.  Once the submitted RFTA has been approved, a representative will contact you to schedule an inspection. Initial inspections usually take place within 15 days of  RFTA approval. If repairs are needed, time is given to complete them.

Step 4:  

Lease and Housing Assistance Payment contracts are executed. The HACP will produce and arrange for you to sign, all documents (in person or by mail) once the property is approved. Generally, the initial lease term will be for one year (12 months). After the initial contract term expires, the lease renews on a month-to-month basis.

Step 5:  

Payment will be made by the HACP, directly to you, within the first 10 days of each month. Payments begin as soon as all documents are signed, and are issued on the 1st or 16th of each month.

Requesting A Rent Increase

Landlords may request a rent increase once per year. Rent increase requests must be received by the HACP not later than 120 days prior to the tenant’s anniversary date. The rent increase request must be signed by the tenant.

Any rent increase requests received later than the submission deadline, or that are missing the tenant’s signature, will be denied.

To help make sure your requests are submitted on time, please refer to the Rent Increase Request Submission Deadlines below. The Rent Increase Request form can be downloaded HERE.

Anniversary MonthSubmission Deadline
JanuarySeptember 1, 2020
FebruaryOctober 1, 2020
MarchNovember 2, 2020
AprilDecember 1, 2020
MayJanuary 4, 2021
JuneFebruary 1, 2021
JulyMarch 1, 2021
AugustApril 1, 2021
SeptemberMay 3, 2021
OctoberJune 1, 2021
NovemberJuly 1, 2021
DecemberAugust 2, 2021

HACP Preferred Owners Program

The Preferred Owners Program is a newly implemented program designed to:

  • Promote and improve the quality of Section 8 properties.
  • Increase the number of properties in quality neighborhoods.
  • Provide YOU (Preferred Owners) with various membership benefits.

What does it do for you?

Inspection Incentives:

  • Priority inspection scheduling
  • Biennial inspections
  • Extended expiration date of initial inspections (From 15 to 60 days)
  • Vacancy Payments
    • When a voucher holder moves out of a unit, if you as the landlord release the unit to another voucher holder, you may apply for a vacancy payment equal to no more than two months’ of the previous tenant’s HAP payment.
  • Priority Property Listings
    • Preferred Owners properties will be placed at the top of HACP’s property listing webpage.

 How do you apply?

  • Complete the application form with your name, contact information and unit addresses.
  • Pass annual inspection on the first inspection for the past three consecutive years.
  • Complete a minimum of one training per year in order to maintain membership.

HCV Department Closure Dates

HACP's Housing Choice Voucher Department will be closed to clients the following days:
HCV Closure DatesHCV In Service Days (Department Closed)Observed Holidays (Department Closed)
December 23, 2019January 27, 2020December 24, 2019 (Floating Holiday)
December 24, 2019February 24, 2020December 25, 2019 (Christmas Day)
December 25, 2019March 23, 2020January 1, 2020 (New Year's Day)
January 1, 2020April 27, 2020January 20, 2020 (MLK Day)
May 25, 2020February 17, 2020 (Presidents' Day)
June 22, 2020April 10, 2020 (Good Friday)
July 27, 2020May 25, 2020 (Memorial Day)
August 24, 2020July 3, 2020 (Independence Day Observed)
September 28, 2020September 7, 2020 (Labor Day)
October 26, 2020November 11, 2020 (Veterans' Day)
November 23, 2020November 26, 2020 (Thanksgiving Day)
December 28, 2020November 27, 2020 (Day after Thanksgiving)
December 24, 2020 (Floating Holiday)
December 25, 2020 (Christmas Day)

Public Notices

Opening of Waiting Lists

February 13, 2020

Effective at the start of the business day Monday, February 24, 2020, the Housing Authority of the City of Pittsburgh (HACP) will open the waiting lists for the following Project Based Voucher Site Based Communities: Kelly Hamilton Homes (1, 2 …

Read more

Former Glen Hazel Residents from April 18, 2015 to July 18, 2018

January 31, 2020

The Housing Authority of the City of Pittsburgh (HACP) is searching for former residents who lived in the Glen Hazel community between the dates of April 18, 2015 to July 18, 2018. During this stated time period, the HACP was …

Read more


January 28, 2020

The Housing Authority of the City of Pittsburgh (HACP) has completed its annual review of the Public Housing Utility Allowances and encourages residents to review the proposed utility allowances (see reverse side of this notice), and supporting documentation. Residents may …

Read more